Stop chasing clients for bookings and payments. LinkTime handles session scheduling, package tracking, and upfront payment collection — so you can focus on training, not admin. Trusted by 200+ personal trainers.
No credit card required · 14-day free trial · Set up in 5 minutes
Trusted by trainers at
These are the scheduling problems personal trainers tell us about every day:
Clients cancel 2 hours before a session — after you've already turned down other bookings. That's $75-150 gone, and the slot sits empty.
You're managing 15-25 clients via text messages and DMs. Coordinating schedules takes 5-8 hours per week — time you could spend training or acquiring new clients.
Asking for money after a session is awkward. Some clients "forget" to pay for weeks. You lose $200-500/month to uncollected session fees.
Everything a personal trainer needs for scheduling and payments
Share your booking link or let our AI voice agent handle calls. Clients see your real-time availability, pick a slot, and book instantly. No more back-and-forth texts to find a time that works.
Clients book in 30 seconds, not 30 messages.
Sell 5, 10, or 20-session packages. Clients purchase upfront and book sessions against their balance. You always know who has sessions remaining and who needs to re-up.
Require payment when clients book — via Stripe or PayPal. No more chasing invoices. Late cancellation? Charge their card automatically based on your cancellation policy.
Auto-generate Zoom or Google Meet links for virtual sessions. Links are included in booking confirmations — clients just click to join. Perfect for remote clients or hybrid training.
Run boot camps, HIIT classes, or small group training? Create group events with a max capacity. Clients book individual spots. Set different pricing for group vs. 1-on-1 sessions.
SMS and email reminders 24 hours and 1 hour before each session. Clients confirm, cancel, or reschedule with a reply. Reduces no-shows by 60% — that's $300-600/month saved.
You train 20-30 clients per week across multiple locations or gyms. LinkTime keeps your schedule organized, collects payment upfront, and sends reminders so clients actually show up.
All virtual sessions? Perfect. Clients book online, pay upfront, and get a Zoom link automatically. You train clients across time zones without the scheduling headache.
Each trainer manages their own schedule, services, and pricing. New clients can use round-robin to get matched with the next available trainer. One dashboard for the gym, individual pages for each pro.
"I was spending Sunday nights texting 25 clients to confirm Monday through Friday sessions. Now they book themselves, pay upfront, and get automatic reminders. My cancellation rate dropped from 20% to 3%. I literally made back $2,000/month in recovered sessions."
Yes. You can require upfront payment when clients book. They pay via Stripe or PayPal at booking time — no more chasing invoices or awkward payment conversations after a session.
Yes. You can create packages with a set number of sessions at a discounted rate. Clients purchase the package upfront, then book individual sessions against their remaining balance.
Absolutely. Create separate event types for in-person and virtual sessions. Virtual sessions auto-generate Zoom or Google Meet links that are sent to clients with their confirmation.
Yes. Create group event types with a maximum capacity (e.g., 8 people for a boot camp). Clients book individual spots until the class is full. Set different pricing for group vs. 1-on-1 sessions.
You set your own rules — e.g., "Cancel 24 hours in advance or pay full session fee." If clients cancel late, you can charge their card automatically. This alone recovers $200-500/month for most trainers.
Pro plan is $9/month. Includes unlimited sessions, SMS reminders, calendar sync, video links, and payment collection. AI voice agents are $10/month for 60 minutes of call time.
Yes! 14 days, no credit card required. Full access to all Pro features including payment collection and the AI voice agent.
Yes. Real-time two-way sync with Google Calendar and Outlook. Your personal events block availability automatically — no double-booking between training sessions and your own life.
Mindbody is built for large studios and gyms. LinkTime is built for independent trainers who want simplicity and affordability.
| Feature | LinkTime | Mindbody |
|---|---|---|
| Monthly Price | $9 | $129-699 |
| AI Voice Agents | ✓ | ✗ |
| Payment Collection | ✓ | ✓ |
| Video Session Links | ✓ | ✓ (add-on) |
| SMS Reminders | ✓ Included | ✓ Included |
| Full Gym Management (classes, retail, staff) | ✗ (scheduling only) | ✓ |
| Setup Time | 5 minutes | 2-4 hours |
Bottom line: If you run a large gym or studio and need full business management, Mindbody makes sense. If you're an independent trainer who just needs booking + payments — LinkTime is 14x cheaper and set up in minutes.
Stop chasing bookings and payments. Start your free trial today.
No credit card required · 14-day free trial · Set up in 5 minutes