Zapier Integration

What You Can Do

LinkTime's native Zapier app gives you instant (real-time) triggers for all booking events. Unlike generic webhook integrations, you get a first-class experience with:

• Instant triggers — no polling delays, events fire in real-time
• Event-type filtering — only trigger for specific event types
• Dedicated rescheduled event — no workaround needed (cancel + create)
• Payment and contact triggers — beyond just bookings
• Available on all plans — including Free

Architecture Overview

LinkTime uses Zapier's REST Hook model — the fastest and most reliable trigger type Zapier offers. Here's how it works:

1. You create a Zap with a LinkTime trigger
2. Zapier sends a subscribe request to LinkTime's API
3. LinkTime creates a webhook pointing to Zapier's hook URL
4. When an event happens (e.g., booking created):
   a. LinkTime fires the webhook to Zapier's URL
   b. Zapier receives the payload instantly
   c. Your Zap actions run (Slack message, CRM update, etc.)
5. If you turn off the Zap, Zapier sends an unsubscribe request
6. LinkTime deletes the webhook automatically

This is the same model used by Stripe, GitHub, and other top Zapier integrations. There's no polling — events arrive in real-time, typically within 1-2 seconds.

Setup Guide

Step 1: Generate an API Key

1. 1

   Go to API Keys Settings

   Navigate to Settings → API Keys in your LinkTime dashboard.

2. 2

   Create a new API key

   Click "Create API Key", give it a name like "Zapier Integration", and copy the key immediately. You won't be able to see it again.

Step 2: Connect in Zapier

1. 1

   Find LinkTime in Zapier

   Go to zapier.com and create a new Zap. Search for "LinkTime" as your trigger app, or use the invite link shared by our team (the app is currently private/invite-only).

2. 2

   Enter your API key

   Paste the API key you generated in Step 1. Zapier will verify it works and show "Connected as [your name]".

3. 3

   Choose a trigger

   Select one of the 5 available triggers (see reference below). Optionally filter by event type for booking triggers.

API Key Management

API keys authenticate your Zapier connection to LinkTime. Each key starts with lt_live_ and is 72 characters long.

Trigger Reference

Payload Examples

All payloads share an envelope with apiVersion, event, timestamp, and data. The data field varies by event type.

{
  "apiVersion": "2025-02-09",
  "event": "booking.created",
  "timestamp": "2026-02-09T10:00:00.000Z",
  "data": {
    "id": "cm6abc123def456",
    "eventType": {
      "id": "cm6evt789ghi012",
      "name": "30-Minute Consultation",
      "slug": "30-min-consultation",
      "duration": 30
    },
    "startTime": "2026-02-10T14:00:00.000Z",
    "endTime": "2026-02-10T14:30:00.000Z",
    "status": "confirmed",
    "invitee": {
      "name": "John Smith",
      "email": "[email protected]",
      "timezone": "America/New_York"
    },
    "host": {
      "id": "user_abc123",
      "name": "Sarah Johnson",
      "email": "[email protected]"
    },
    "meetingLink": "https://meet.google.com/abc-defg-hij",
    "location": "Google Meet",
    "notes": "Looking forward to discussing the project.",
    "isRecurring": false,
    "recurringGroupId": null
  }
}

{
  "apiVersion": "2025-02-09",
  "event": "booking.cancelled",
  "timestamp": "2026-02-09T15:30:00.000Z",
  "data": {
    "id": "cm6abc123def456",
    "eventType": { "id": "...", "name": "...", "slug": "...", "duration": 30 },
    "startTime": "2026-02-10T14:00:00.000Z",
    "endTime": "2026-02-10T14:30:00.000Z",
    "status": "cancelled",
    "invitee": { "name": "John Smith", "email": "[email protected]", "timezone": "America/New_York" },
    "host": { "id": "user_abc123", "name": "Sarah Johnson", "email": "[email protected]" },
    "cancelReason": "Schedule conflict — need to reschedule next week.",
    ...
  }
}

{
  "apiVersion": "2025-02-09",
  "event": "booking.rescheduled",
  "timestamp": "2026-02-09T16:00:00.000Z",
  "data": {
    "id": "cm6abc123def456",
    "eventType": { "id": "...", "name": "...", "slug": "...", "duration": 30 },
    "startTime": "2026-02-12T10:00:00.000Z",
    "endTime": "2026-02-12T10:30:00.000Z",
    "previousStartTime": "2026-02-10T14:00:00.000Z",
    "previousEndTime": "2026-02-10T14:30:00.000Z",
    "status": "confirmed",
    "invitee": { "name": "John Smith", "email": "[email protected]", "timezone": "America/New_York" },
    "host": { "id": "user_abc123", "name": "Sarah Johnson", "email": "[email protected]" },
    ...
  }
}

{
  "apiVersion": "2025-02-09",
  "event": "payment.received",
  "timestamp": "2026-02-09T10:05:00.000Z",
  "data": {
    "bookingId": "cm6abc123def456",
    "amount": 5000,
    "currency": "usd",
    "paymentMethod": "card",
    "transactionId": "pi_3abc123def456"
  }
}

{
  "apiVersion": "2025-02-09",
  "event": "contact.created",
  "timestamp": "2026-02-09T10:00:00.000Z",
  "data": {
    "id": "cm6contact789",
    "name": "John Smith",
    "email": "[email protected]",
    "phone": "+1-555-0123",
    "company": "Acme Corp",
    "notes": null,
    "createdAt": "2026-02-09T10:00:00.000Z",
    "source": "booking"
  }
}

Event-Type Filtering

When setting up a booking trigger (created, cancelled, or rescheduled), you can optionally select a specific event type from a dropdown. This means the Zap will only fire for bookings of that type — perfect if you want different workflows for different meeting types.

Tip: Leave the event-type filter empty to trigger for all event types — useful for general notifications like "post every new booking to Slack."

Security & Rate Limits

Error Reference

Payload Versioning

Every payload includes an apiVersion field (currently "2025-02-09").

Popular Workflows

LinkTime vs. Competitors on Zapier

Troubleshooting